Job Description

• Responsible for oversight and management of the Integration Program consisting of multiple systems and state agencies
• Develops the program strategy, supporting business case, and various enterprise- wide high-level project plans
• Ensures integration of systems and projects and adjusts project scope, timing, and budgets as needed, based on the needs of the stakeholders
• Communicate with IT leadership, business leadership, and vendors to communicate program strategy, direction, and changes
• Responsible for delivering all projects contained in the project portfolio on time, within budget, and meeting the strategic and business requirements
• Responsible for tracking key project milestones and recommending adjustments
• Project Initiation, Planning, Execution, Monitoring & Controlling, & Closing
• Scope definition, validation, and control
• Schedule planning, definition, sequencing, estimating, development, and controlling
• Quality planning, management, and controlling
• Resource planning, estimating, acquisition, development, management, and controlling
• Communications planning, management, and monitoring
• Risk planning, identification, qualitative and quantitative analysis, and response planning, implementation, and monitoring
• Stakeholder identification, planning, management, and engagement
• Issue Management and tracking
• Manage and mentor project leaders and project management staff, both intra- and inter-agency
• Responsible for the management of one or more medium to large-sized, moderately to highly complex projects
• Create agency specific user acceptance testing plan
• Coordinate, track and assist with development of user acceptance test scripts
• Create training plan for agency managed end user training
• Ensure effective communication among project stakeholders
• Monitor contractor performance
• Serve as a single point of contact for reporting project status
• Serve as single point of contact between the customer and the PALM project team
• Provide detailed and summary reporting of project status, including progress and outlook
• Make recommendations for executive action when required
• Ensure compliance with contractual agreements
• Coordinate activities with Information Technology Services (ITS), Criminal Justice Information Services (CJIS), BSP, IFS.
• Provide assistance to staff in the preparation of documentation to support budget requests, and supporting documentation required by the Governor’s Office and Legislature
• Plan and facilitate meetings as required by the customer and the Palm Project team
• Prepare and present information related to data sharing as required

Deliverables:

• Program Management documentation including system inventories, strategic documentation, white papers, contracts, MOUs, and all other deliverables required to oversee and manage the Florida PALM Integration Program
• Project Management Plan, describing how the project will be planned, executed, monitored, controlled and closed
• Project Schedule, including activity definition, activity sequencing, activity duration estimating, milestones, and resource allocations updated biweekly
• Risk Management Plan including a risk register identifying all risks with a qualitative and quantitative risk analysis and risk response plans updated biweekly
• Issue Register updated biweekly
• Deployment and Implementation Plan
• Test Plans including Defect Management Plan
• Communications and Communications Management Plan
• Action Items Register
• Status reports based on reporting schedule
• Monthly Budget and Expenditures report as required
• Research papers on existing systems and related technology
• Information on data fields and data mapping activities
• Summarization and/or white papers of research activities
• Presentations as required

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